We are always happy to talk to or assist the Media.
Please speak with Danielle or Tracey at email@example.com or (905) 474-9292
We are always happy to talk to or assist the Media.
We have posted about Apps for Planners, Tools of the Trade, and Emergency Kits, today let’s talk about must-have Technology. These 5 items are not just about convenience, they are essential items for running both your business and your events.
1. Smartphone with camera
It is a no-brainer to most, but there are still some planners who do not have a smartphone! You need to be accessible at all times, not just by telephone, but also by email.
Your smartphone is not just a tool for productivity, make sure you get one with a great camera because “Seeing is believing”. You can snap quick photos of set-ups, inspiration and of course your events. Videotape testimonials from your clients. Those photos and videos can be used to get you more work by posting them to Twitter, Facebook, Instagram, etc.
A tablet is a great, lightweight way to have a lot of the features of a laptop computer without all the bulk. Many planners like to use their tablets to store their timelines and itineraries on.
Tip: Make sure to still print all those important documents in hard copy, just in case your technology fails or the battery runs out.
3. Laptop Computer
Most wedding and event planners are on the go, on-site at venues both near and abroad. You need to stay accessible and in touch, and a laptop computer is the only way you can bring your whole office with you. Tablets are great, but they can not do everything.
4. Two-way Radio (with Headsets)
Unfortunately in some areas a smartphone is useless. For large events when your team members are going to be in different areas, you still need to stay in immediate, constant contact. A proper, commercial two-way radio will be your lifeline. They can be rented per event, just make sure to get the headsets so you can be handsfree and no one but you will hear the transmissions.
5. Mobile Multi-chargers
You need to be able to charge all that wonderful technology on the go, so a mobile multi-charger is an essential for a Wedding/Event Planner.
Danielle Andrews Sunkel is the Co-Founder of WPIC Inc. She has been a professional Wedding & Event Planner for over 15 years and has planned events in Canada, USA, Mexico, all over the Caribbean, Ireland, Italy, etc.
WPICer, Michelle Kauntz, of Captured Soul Photography, shares with us the photos from her clients, Adriana & Jamie’s Destination Wedding in the Riviera Maya in Mexico.
“This is the story of how I met my best friend, my soul mate, and together we planned our ONE LOVE destination wedding in Mexico…”
“Having met at a part time job, going to the same high school, and being in the same English class; all 3 places in which I forbid myself to fall in love… it all happened. It started off as a friendship; grew into a best friendship, flourished into a loving relationship, and the minute we said ‘I DO’ on the sandy beaches of the Mayan Riviera 9 years later, our lives truly began.
We got engaged on a Caribbean cruise in 2008, the engagement ring was purchased in Puerto Rico, the wedding took place in Mexico, our wedding song ‘Is This Love’ by Bob Marley, and with our marriage motto being ‘ONE LOVE’, we were destined to have a Caribbean-feel to our lives together.
We wanted to keep it light, and casual as we were having a beach wedding. I wore ‘borrowed’ shoes and a pearl necklace from my mother-in-law, and a blue bobbie pin for good luck. I wanted a traditional bridal-look, but that could reflect the beach atmosphere. Airy lace, traditional suits, and pastel orange is what made my dream picture for our ONE LOVE Wedding!
We decided to have a destination wedding for the mere fact that we had been together for 8 years, and wanted to get married on our 9th anniversary – Feb 14th. We were never fond of having a traditional wedding, and spending 20+ thousand on one day. We wanted to spend time with our dearest family and friends that helped us through every step of our relationship. This was us giving back to them. Watching us walk down the aisle in a remote country, and then having 6 days to party, celebrate, relax, and recoup. It showed us that these 40 guests really wanted to travel just to support us.
The resort we chose was the Grand Sunset Princess – spectacular is all I have to say. The food, the people, the beach, the entertainment, it was all I could ever ask for. I met with a wedding coordinator the day after we arrived, whom took 2 hrs of our time to arrange and confirm the final details, and then sent us off to the beach…. and the rest was history. They scheduled a welcome dinner, and a farewell dinner for our entire group. We thought that was essential strictly because we wanted to start the week off and end the week off together.
The day of the wedding, a cart took the girls to the site, the ceremony was about 20min, and pictures were taken right on the beach. We had a private hour long dance on the beach, followed by an Italian dinner at Mia Mia Restaurant – was great to add a little of my heritage to the destination wedding. Dinner was great, food was super tasty, the venue was intimate, and the toasts and speeches were emotional. From there, we walked out to the centre square where there was entertainment happening. Knowing it was Valentines day, they had a skit taking place with cupid and angels, and a giant heart cake. From a distance, the announcer saw us and called us over. It was the most spontaneous act we’ve ever done. They made us stand in front of the entire resort and confess out love to each other. It was so surreal, a moment in which was not planned, but captured our day and what it truly meant to us both.
The photography for me was the biggest decision I’d have to make. Pictures to me is what keeps the memory alive, what makes the dream a reality, and I couldn’t have done it without Michelle Kauntz! I found her through facebook – I know, go figure. You change your status to married, and all kinds of ads related to that comes up. I saw a lot, I mean A LOT of photographers, but nothing caught my eye. I remember like it was yesterday, I was sitting with my laptop playing around on facebook, and BAM! I saw this picture of 2 people on a cruise boat, like it was taken out of a movie; titanic maybe?! The colours were so vivid, almost drawn. Is this real? so I clicked on it and it led me to ‘Captured Soul Photography – specializing in Destination Wedding’. I kept reading and the information provided, I thought ‘I think I found my photographer! Their office was in Kitchener, and they travel with the wedding party! PERFECT!!!!! I must book with her. When I contacted Michelle, she informed me that she was unable to work with us as another couple booked her for the same time frame. My dreams were crushed. I did not want anyone else, so I didn’t even continue my search for anyone else.
A couple months later, I get an email from Michelle, asking if I was still interested? Of course I was……!!!! I knew in my gut that this was not over with. It was an emotional roller coaster, but in the end, it was meant to be…. and for that, I am eternally grateful for her and for me not giving up. There is not one day that goes by where I don’t look at my pictures. She is the top talent for destination weddings, and no one will ever compare, or even come close.
That is the story of how I met my best friend, my soul mate, and together we planned our ONE LOVE destination wedding in Mexico, with the accompaniment of 40 of our closest, most favourite people in the world.”
Photographer: Michelle Kauntz, Captured Soul Photography
Resort: Grand Sunset Princess, Riviera Maya, Mexico
Travel Agent: Kerrie McColman, itravel2000
Sessions: Coba Ruins & Mayan Village Excursion, Full Wedding Day, Trash/Love the Dress Session
By: Tracey Manailescu
The entire event was planned and executed by WPIC’s intern, Urszula Matczak. This is no easy task, as one might imagine, and she did it with flair and grace. (Especially considering her target audience and attendees were fifty wedding planners…)
*A special thank you to our WPIC volunteers, Cindy He and Nazreen Faiz, who managed the registration table and the raffle draw.
Some of the highlights of the evening were a strolling fashion show, a trade show to meet and greet all of the vendors who particpated at the event, musical talent by the wonderful harpist Joanna Jordan, and a panel discussion about 2014 wedding trends.
The entire evening was captured on film by Enrique DeCordova Photography.
We had amazing food and service provided by St. George’s Golf & Country Club. Guess what? The Catering and Events Manager, Jacqueline Lambert, just happens to be WPICC. Go figure
Some highlights of St. George’s Golf & Country Club:
- Ample free parking
- Award winning cuisine fom the Chef and his culinary team
- Sommelier to suggest wine pairings for your courses
- A large selection of late night stations
- Beautiful views of the Award Winning Golf Course and the historic 1920’s Club House is stunning
Contributing Awesome Vendors:
Venue: St. George’s Golf and Country Club
Photography: Enrique Decordova Photography
Tuxedos: Andrew’s Formals
Wedding Cakes: Le Dolci
Linens & Florals: Susan Murray Luxury Linen and Decor Reatals
Harpist: Joanna Jordan Electric Harpist
Wedding Dresses: She’s So Beautiful Bridal Boutique
Hair & Makeup: Aglow By Joan – Hair And Makeup
Thank you to everyone who participated in the trade show and panel, and thank you to our wonderful WPIC Alumni who came out to network & learn.
We hope that enjoyed the evening!