by Danielle Andrews Sunkel and a bunch of WPIC Certified Wedding Planners
One of my favorite blog posts to date is, “The Not-So-Glamorous Life of a Wedding Planner“. WPICers told stories about their craziest and least-glamorous times on the job, so here is Part 2.
People think being a Wedding Planner is all glamour and fluff, not real work, well let us tell you about that…
I asked our WPICAlumni community, “What have you done for a couple that you never realized would be a part of being a professional wedding coordinator?”, most of us had many examples:
- “I made several dress holders out of garbage bags so my bride could pee in private and not require anyone to hold her dress.
- I’ve driven the couples’ grandparents home during the reception.
- I’ve also driven a stranded bridesmaid home after a fight with her boyfriend at the wedding.
- Cleaning a bathroom when the venue refused to because they said the guests were too messy, LOL.
- Written the entire MC speech and program for a very reluctant MC (the couple had no idea, still don’t).
- I cut and plated the wedding cake for 100 guests because the caterer was used to corporate events and had never cut a wedding cake.
- Something I never thought I would have to do: fold the napkins for the entire guest list. ” -Danielle Andrews Sunkel, The Wedding Planners
“The list goes on and on, but includes:
- Building & Staking 180 solar lights.
- Running guests from the reception tent to the washrooms under an umbrella all night (over 200 guests and not 1 brought their own umbrella-they used the 3 I had for the whole night.)
- Busing tables.
- Learning how to run a generator.
- Cleaning a cabin for guests.
- Finding lost items in the reception site the day after the wedding.
- Picking up garbage and beer cans from the grounds.
- Driving to 3 different venues the day after the wedding to collect various borrowed and rented items.
- Making 2 trips into town to buy beer, wine and water on the father of the grooms credit card.
- Asking guests to use the bathrooms provided and not pee 10 feet from the tent.
- Working behind the bar.” -Ashlie Metcalf, Harmony Wedding & Event Coordinator
- “Helping a catering company to cut and pass out the cake (Same catering company helped me earlier to get rid of 10,762 ants that came out of the peonies in centrepieces)
- Folding 199 napkins into pocket folds for menus (with Gaitree, LOL!) because the venue only would put them in glasses
- Driven a photographer home from Caledon to downtown Toronto, then he asked me out for drinks…(I said no)
- Break up a photo shoot that the MIL set up for herself, so that the couple’s individual shots could get done
- Hidden a couple from the parents so they could practise their first dance & have a few minutes alone, & blocked the door (I ushered them outside & told the Mother I hadn’t seen them)
- Filled toilet paper and paper towels dispenser. I had to get supplies from an upstairs room that was supposedly HAUNTED. *My assistant refused to come with me…LOL” -Tracey Manailescu, Tracey M Events
- “Lifted up a bride’s dress during the photo shoot to place a battery operated fan underneath her dress (over and over again as they walked) to keep her cool.
- Drove to the bride’s family house and “broke into” the house (with the permission) to get her speech
- Checked in on a dog ring-bearer throughout the night to make sure he had enough food/water
- Pulled a wedgie from a bride’s bum, UNDERNEATH her dress because she couldn’t reach it
- Set up an entire wedding tent (ceremony chairs, head table, guest tables, bar, linen, cutlery, glassware and flatware, folded 200 pocket napkins) on a farm (next to a mosquito infested marsh) with an assistant who was 5 months pregnant in the middle of July
- Ordered 150 cheeseburgers from McDonald’s and picked them up for a late night buffet
- Cut a wedding cake with a rubber spatula on the back patio of a venue because we were evacuated for possible building combustion (needless to say the cake looked spectacular on paper plates! LOL)
- Drove a photographers car around downtown Toronto because he decided last minute he could capture better photos if he was on the bus with the bridal party
- IRONED satin napkins to a fold because the bride had to have a pocket fold with her slippery satin napkins
- Went to the MoH’s hotel room (she gave me the room number, and key) to get her speech. The key didn’t work, so I had to go to the front desk to explain what was going on, thankfully they let me in. I texted the MoH when I got there and didn’t find the speech. Found out I was in the WRONG ROOM and had gone through this person’s things! Had to go back down to the front desk to get the key for the right room. [Seriously sometimes I think I could get charged for breaking and entering.]
- Running servers from the food tent to the reception tent with a umbrella over the food so that it stayed dry, meanwhile we were soaking wet!
- Cleared centerpieces off the guests tables as per the bride’s request so that the guests wouldn’t ‘steal them’
- Chased a guest outside the venue to track down rented escort card holders, table number holder and napkin rings they thought they could keep!
Oh my gosh! There are so many!” – Kim Choy, Morganley Events
“I had to find my bride’s chihuahua that was hiding in her parents basement because she wouldn’t leave for the church without a photo of her and her dog.” Maria Sun Dela Cruz, Envision Elegance
- “Expedited meals for 135 guests at a high-end Toronto venue
- Ordered & paid for pizza for a band because the venue didn’t want to feed them
- Convinced party crashers they weren’t the brother of the groom at a NYE wedding at an ultra-formal wedding (crashers were white and wore jeans, groom is a family friend and Chinese)
- Set up an entire tented wedding while 5 months pregnant … Wait, Kim already mentioned that one.
- Ate dinner from common dishes by the light of cell phones with 4 photographers behind the backdrop.” -Erin Bosak, Erin Bosak Weddings
- “Assembled candelabras at the venue for the centerpieces – in two hours!
- Chiseled incorrect names off an ice sculpture for the ice cream bar .” -Alessia Velocci & Daniela Voci, aVd Events Inc.
“Having to use the Men’s room at a park wedding (not by choice)!” -Valerie Gower, The Occasion Sensation
- “Escorted a venue security guard off the premise, as he was asking guests for food.
- Booked a (last-minute) nail appointment for the bride as she decided to `fix`her shellac nails 2.5 hours before the ceremony. I tried to stop her, but she refused my suggestion for having my assistant and I fix her nails instead. She was willing to `sacrifice`other things for the nails…such as first look photos…
- Confirm that there was indeed a DEAD DEER in the middle of the driving path down to the main roads.” -Phoebe Lo, Phoebe Lo Events
- “Folded 100 Napkins in a very complicated napkin fold because the venue couldn’t.
- Printed out menu cards for the couple because the printer messed up and put the wrong couples names on the menu.
- Have made boutenirs and corsages on the spot more than once.
- Became ‘security’ for a couple’s mother-in-law when she attempted to cause a scene disrupting the reception introductions.
- Cleaned up Bathrooms at a venue.
- Written a Best Man’s Speech.
- Stepped in as the MC when the original MC got too drunk to perform his duties.
- Stepped in as a ‘photographer’ when the hired photographer decided to leave early.
- Assembled Guest Favours on the day-of the wedding.
- Steamed table linen at a venue. Etc. Etc. Etc. There is soo much.” -Denise Newell, WeDDings Jubilee
- “Moved over 100 chairs for an outdoor ceremony with 2 other ladies (since the “men” asked didn’t show up)
- got a band member to download the first dance song to play on their laptop since the person with the song didn’t have it on their phone
- Assembled centerpieces for a reception
- reattached fake eyelashes with a toothpick several times
- got suckered into dancing with an old family friend of the bridal couple.
- made a toss bouquet out of centerpiece flowers 2 mins before the bouquet toss
- made 3 large coffee percolators of coffee for guests
- spraying a band down with bug spray as they were getting eaten alive by mosquitoes
- protected cupcakes from being devoured while they were being set up so the couple could see them and the photographers could get photos. Guests were trying to reach around the cake makers! ” -Amanda Kueneman, Like A Star Weddings & Events
“Running to the liquor store to replace 4 dozen bottles of wine.” -Louise Muller, Perfect Day Ventures
- “Shaving the back of the groom’s neck because he realized, while getting dressed, that it would probably look better in pictures if his hairy back didn’t merge with the hair on his head….
- Talking the bride out of leaving the reception in the middle of dinner… in the rain, in a very muddy parking lot
- Washing the walls at the reception venue during set-up because they were “clean enough” despite being covered in weird brown sticky stuff….
- Combing a rather large park trying to find a rather small broach that the bride lost at some point during photos.” -All Bandry, Ally Kat Designs