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Defining the Role of the Wedding Coordinator

Danielle Deebankby Danielle Deebank, WPICC of Dreamstyle Weddings

I’m often surprised at the reaction I get when I explain what I actually do to couples, vendors and any industry professional for that matter. There are a lot of planners and coordinators around, and although some of the structure is similar throughout our companies, there are varying levels of service provided, and that’s ok. We all have a choice in how we operate. But it’s no wonder clients tend to be a little confused with our role.

As business owners it’s our responsibility to educate our clients and vendors on what roles we play. There are many different price points and many different levels of service. I have had many experiences where there may be some resistance from other vendors that are used to playing a particular role throughout a wedding day; and have heard many stories of coordinators that stand in a corner just watching the timing for the day. Put the clipboard down every once in a while! Our job is being an advocate for our clients, it’s doing the little tasks that they shouldn’t have to do themselves, it’s making the couple and their families feel less overwhelmed because the details are taking care of. Oh the stories I could tell of the unexpected weird things that I have had to do!!

Educating the client:
Every client has a different need and a different expectation of us. It’s our job to manage those expectations. From the beginning your client should have a clear definition of what you do/don’t do. Often times it’s easier to lay out the “don’t do” items, because once their wedding day hits we naturally just do whatever is needed to make their day perfect.

The most laid back couple may think it’s not a big deal if something doesn’t happen quite as planned, but you add up all the little things and that will quickly change. These couples may be the same one thinking they don’t need a coordinator but when situations arise you can guarantee that they are probably re-thinking that. By educating everyone on what we do it allows potential clients to see value in our services.

When we start asking the right questions and filling in the gaps couples quickly see how we can help.

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Educating the vendors:
This can be challenging! Some vendors have never worked with a planner/coordination before; others may have had an unpleasant experience. Regardless, we have to remember that our clients chose to have us play this role. We are the voice of our client on wedding day. It’s our job to ensure timing is kept, details are taken care of and vendors are also meeting our client’s expectations. There should never be resistance between your vendors. We need to create a wedding team, we were all hired with the same goal in mind, to make their wedding day unforgettable.

Educating the industry not only clearly defines our roles but working with the right vendors can expand your network and lead to a successful business. Using this team of industry professionals not only makes your job a little smoother on wedding day but also ensure that you have a team that will work well together and create and am amazing unforgettable stress free day for your clients.

WPIC Does Las Vegas & Wedding MBA 2014

By: Tracey Manailescu

www.wpic.ca

Photo:
www.avenue-photo.com

www.wpic.ca

WPIC’s Co-founders (Danielle and I) led a seminar on “International Wedding Trends” and ran a double booth with some amazing helpers (Kim Choy, Daniela Caputo, Sue Morris) to promote WPIC and our Wedding Pro Workshops at Wedding MBA in Las Vegas this year. *Also a special mention to Kristy Sherwood and Sara Long for helping us set up our booth.

Some of the highlights that we touched on in our seminar were naked cakes, hand-painted cakes (and we even had real examples) thanks to the amazing and talented peeps at It’s a Piece of Cake, string art for table numbers, clay bouquet pieces, Colour blocking with bridesmaids dresses, dip-dyed wedding dresses, the crazy McDonald’s weddings phenomena in Hong Kong, and mini beach balls which we threw out into the audience to end our seminar.

Also wanted to give a shout-out to the Linen Closet for supplying our pillows and table runners. Wedding MBA collage

There were over 2800 attendees in attendance this year! Unbelievable.

Wedding MBA class photo

We managed to squeeze in some fun (of course) with a WPIC Get-Together with 17 WPIC Alumni from Canada, Barbados and the Bahamas. We went on a 3 hour tour with 24-7 Limousines in an armoured truck around Las Vegas to Little White Wedding Chapel, a private tour of Caesar’s Palace wedding hot spots, a stop at the infamous Las Vegas sign, and ended the evening with VIP entrance to Coyote Ugly.

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WPIC Alumni

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WPIC Alumni in Las Vegas

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WPIC Alumni

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Photo courtesy of: Kim Choy

 

We witnessed a vow renewal at A Little White Wedding Chapel, and WPIC Instructor, Daniela Caputo had step in to save the day when the couple didn’t understand the Officiate because she didn’t speak French (the couple were from France).  Daniela jumped in to save the day by translating the entire Vow renewal ceremony :)  Talk about being in the right place at the right time…

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Photo credit: www.imaginestudioslv.com

Photo credit: www.imaginestudioslv.com

 

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*All photos were taken by Tracey Manailescu, unless otherwise noted.

 

 

10 Ways to Get More of “Your Type” of Clients

By: Tracey Manailescu

www.wpic.ca

Photo:
www.avenue-photo.com

www.wpic.ca

People tend to look for companies that have similar values, ideas and personalities. It is no different, if not even more important, that you connect with your wedding coordination clients. There is nothing worse (for either of you) then being stuck in a contract for up to a year (or possibly more) with clients that you cannot stand. There is no way that you will have their best interests at heart, and there won’t be a sense of trust between you, either. Respect needs to go both ways. Of course you want to do everything in your power to make this the best wedding ever, but you need to set your boundaries and not be a walking/talking door mat. This means have set working hours, know your limits and be able to express them, you also still be able to live your personal life amidst working with your couples.  This is huge.  Remember to keep some balance in your work and personal life. Your friends and family need you, too. How do you narrow it down, and get your type of client? Everyone has an ideal image of the type of couple that they want to work with, and you also know who you don’t. Everything you do should be geared towards your dream couple.

1. Invest in your Company: Invest in what makes sense to you. Get “weducated”. Most people reading this article are WPIC certified. Bravo!  Within the WPIC Alumni Association and networking events you can pick your alumni’s brains for advice, feedback and ask questions. Ask what they think of your website, logo, ad, etc. Be prepared for honest and blunt responses. Attend conferences & seminars around the globe. Not only will you learn from the speakers, but you will get to network and get out of your comfort zone in hopefully some really great locations (blog, tweet, Instagram and Facebook about your experience while you are there, and when you get back home). Sign up for webinars, attend workshops and courses that have meaning and relevance to what you need to know more about.

2. Believe in Yourself: (Take the Quiz in this section!) Confidence is imperative. No one wants to hire someone who doesn’t have confidence in what they do or can do for their clients. If you are feeling unsure of something, then that is exactly what you need to fine tune, and get cracking in your learning sphere (see topic above). “Get your learning on.” Most of us in the wedding industry are Type A or at least  B+ personalities. That means we like to organize, take on challenges, problem solve and make decisions and we expect it to work out in our favour. See this article to read about 25 Things That People With Type A Personalities Do and then take this quiz to see if you are a Type A or a Type B personality. www.wpic.ca

3. Advertising: Are you doing any? Where?  Are these places that your dream couple would be looking? If not, then why bother?  You should be putting your marketing $ where your dream couple would be looking for you. Example: If you want to be working with more LGBT couples, then get in front of them at the Pride Parade (yes, get on the events committee) . WPIC Alumni get special rates with some amazing companies. Don’t forget to check www.wpicalumni.com before you place an ad somewhere.  Chances are that we might have negotiated a special rate for you ;) www.wpic.ca

4. Giving Back: Is there an organization that touches your heart, or an industry event that you would like to be a part of? Sign up on the volunteer committee and get some more experience, as well as getting to know some new people who may be in need of your services at a later time, or who can give you a great reference down the road. Not only will you feel good about yourself, but you are gaining experience and showing others what you are capable of. It’s a win/win situation. Assist one of your WPIC Alumni in need of help at a wedding.  Chances are those same people will help you out when you need it.

5. Network online: Join meetup groups, Twitter chats, Facebook  groups, forums, and anywhere else your dream clients are  to get yourself noticed. Something that has been proven over and over, is when WPIC Alumni network and keep active within the WPIC Alumni Association many opportunities are born from connecting and helping each other out.

6. Reach out to Friends and Family: Who knows you best? That would be your friends and family. You should have a business Facebook page, but why not post something wedding related on your personal Facebook page once in a blue moon, just to remind people that you have availability and who you are, and what you do.  It’s smart to do this at peak engagement times such as holidays, and again once or twice during wedding season, as they might know someone who is in need of a “Month Of” wedding coordinator. *1:3 Canadian couples get engaged between December and February according to Weddingbells. *65% of weddings happen between June and September (again from Weddingbells) www.wpic.ca

7. Reviews from Past Clients or Vendors: This is your best word of mouth and free advertising. EVER. After you have worked with a couple, or a vendor ask them for a review of your services. You should be doing this anyway, so that you can improve your customer service. Send a survey or questionnaire to them find out ways to improve your business, ask what they wish you had done, what they liked about working with you, the best part of the wedding day, and if they have a testimonial that you can share on your website, or another place that you advertise online. Try to implement changes in your company based on the feedback. *If it is for your website then try to add a photo taken of you with the couple on their wedding day to add to the legitimacy of it. Share the love from your clients. www.wpic.ca

8. Change Can be Good: If you are running ads in magazines or online ads, are they the same ad from a few years ago?  Maybe it’s time to change it up. Do you need a new logo? Is your “About Me” page the same as it was a few years ago? In need of spicing it up a bit? Read this article I wrote a few weeks ago. What about your personal photo? Do you look the same? Is your website in need of an upgrade? There are so many templates that you can purchase for minimal costs and do it yourself, or hire someone to make it everything you envisioned to welcome potential clients to get a first glimpse of you and your company. Go through your website and ask some of your trusted sidekicks to read it over, too. Can you change some of your wording to reflect your message to be more modern and personal?

9. Blog: Do you blog regularly? 1-2 times a week is best. It’s a great way to get your message out to potential couples as well as improve your websites SEO. You choose the content, style and topic. You can’t get more specific then that to reach your dream couple. Give tips, advice and show your expertise and how you would handle certain and specific situations by speaking directly with them. Showcase your specialties and what you can do for them.  Make them see how you will save them time, money and alleviate stress by hiring you. customer service

10. Customer Service: Are you getting back to potential clients and current clients quickly? This means within 24 hrs. Are you listening to what your clients wants and expectations are? Are you showing your knowledge and love of weddings, when you speak with them, or when they read your blog, or even look at your website? Do your clients feel that you care and have their best interests at heart? Your clients want and need to feel that you will implement their ideas and expectations for their wedding. They also want to feel a connection with you. This means communicating with them and keeping them involved in the process (unless it is a couple that really doesn’t want to be involved with decisions). Staying calm & collected, having a sense of humour, showing confidence and problem solving skills will go along way in difficult situations. Always remember that you are a professional. If you are having trouble thinking of how you can do this better, think about a time you were “wowed” by someone’s customer service skills.  What made them stand out?

Instagram can be Instagood for Your Business

By: Tracey Manailescu

www.wpic.ca

Photo:
www.avenue-photo.com

What is Instagram?

Instagram is an online mobile photo-sharing, video-sharing and social networking service that enables its users to take pictures and videos, apply digital filters to them, and share them on a variety of social networking services, such as Facebook, Twitter, Tumblr and Flickr.” Wikipedia

How to create an account: It’s easy. Really. Download the Instagram app on your phone. Enter your email and choose a password.  When you have signed up for your Instagram account, edit your profile and add your company name, a photo of you or your company logo, and your url. You can also add a small blurb about you and your company. Find people to follow and get followers right away by clicking on the button to add your Facebook friends that have Instagram accounts. They should follow you back.

Do you have a personal and a professional Instagram account, or do you lump it into one? I just have one. There are so many debates about this but I try to keep it related to my world which consists of weddings, conferences, travel, eye candy and some random family & pet photos. It sounds a bit eclectic, but that kind of fits my personality.

How often should you be updating your Instagram?  Update it when you have something interesting & wedding/design worthy to share. Over posting is going to turn people off. (Unfortunately, there isn’t an option to hide someone’s posts yet like on Facebook, but you can block someone from seeing your posts. Go to their account, it’ll still show that they are following you, but they won’t be able to see your posts. Go to that person’s page. Click on the button in the top right corner, beside their username.  “Block User” button in RED will come up,  click on it, and they will no longer see your photos or get notifications from you.

What photos should you share on your Instagram? Show your followers work that you have done, shows photos of couples & their weddings that you have worked with/on, shares a glimpse into your wedding company & you (and your team) on site visits, planning meetings with vendors, cake tastings, catering tastings, share what inspires you, what you are capable of, share when you attend conferences and courses, share your magazine ads or wedding show booth, show your office, desk, files, any badges you have received for getting in publications, any products that you offer, etc. Consider this a free way of advertising yourself to potential clients. This being said your followers should be able to see a little bit of you in your posts, too.

Contests can get you get more clients, likes and comments on your Instagram Hold contests for your local followers or potential clients. Who doesn’t like free stuff, right? Some ideas are to add a wedding related photo and have followers guess what the photo is, where it is, have followers provide captions for your post, etc. for a prize. (A prize could be movie passes, a gift card for a date night to a local restaurant, etc.) Have a contest for couples to share their engagement photos with you to win one of your services

Example: #Lovebirds, share your engagement photo with us to win a 2 hour Consultation with ****** Prize valued at $200. Add photo and tag #WPICwearengaged When you like or comment on peoples posts, they are much more likely to reciprocate.

What is the deal with #Hashtags? Hashtags are key words. When you add a hashtag that is relevant to your Instagram post and someone is searching for something specific, your photo and account will “pop up”. This is a chance for those people who checked you out to “follow” you (this translates into  increasing your followers).  Examples: #romance #GTAweddingplanner #WPICcertified #weddingcake etc. Try to not over use the #’s though. It is recommended to use 1-3 #hashtags with each post.

Add video: Share some exiting moments or highlights of a wedding or event, or a “how-to” segment in a short video, so your followers can feel more connected to you. Click here to see Instagram’s tips about adding videos.   www.wpic.ca

 

Some Instagram Statistics:

Instagram launched in 2010 and currently has  7.3 million daily users worldwide

Most posts happen on a Thursday, but Sunday is the most effective

Instagram is available in 10 languages

55% of users are women, 45% are men according to Social Times

34% of users are aged 25-44 according to Social Times

www.wpic.ca

Some Groovy Apps for iphone and Androids:

If you want to add some “awesome-sauce” to your photos, why not try some of these apps to increase the look and feel of your photos? (Some are free and some are a small fee.)

Aviary for touch ups, frames, stickers, etc. (Free)

PhotoWonder lets you edit, makes you skinnier, removes acne, add makeup, add cool effects, make collages, and change colour saturation. (Free)

A Beautiful Mess has some filters to change your photos up, but the best part are the fun borders,  text options and hand-drawn doodle overlays. (Cost is .99 cents)

Snapseed red eye filters, saturation, cropping, and anytime you want photos to pop. (Free)

Overgram So many great fonts to add text to your photos (Free)

Facetune corrects small facial imperfections like wrinkles, whitening your teeth, get rid of blemishes, enhance your eyes and lips. (Cost $2.99)

Bubbleframe  Create photo bubbles with your photos (Cost $1.99)

FuzelPro lets you create animated collages.  What?  Yup. Click on the examples from their site to be amazed! (Cost $1.99)

8mm A whole bunch of cool effects for shooting vintage videos, and lets you add dust, scratches, flickering frames, light leaks and more vintage effects to your films(Cost $1.99)   Share some of your favourite apps in the comments section with us!            

WPIC Certification Course at (AHTA) The Antigua Hotel & Tourism Association

PRESS RELEASE

For Immediate Release

Contact:-

Tracey Manailescu

WPIC Inc. (The Wedding Planners Institute of Canada Inc.)

tracey@wpic.ca

Antigua

One More Reason to Marry in Antigua

Many couples are lured to Antigua for a destination wedding due to the island’s 365 enchanting coves and beaches. Couples now have another incentive to exchange vows on the island as 14 hotel professionals will become certified Wedding Coordinators.

The Antigua Hotel & Tourism Association (“AHTA”) recently partnered with The Wedding Planners Institute of Canada (“WPIC”) to offer a wedding certification class to its members.

Of the participating hotels included staff from Curtain Bluff, Galley Bay, Blue Waters and Catamaran Hotel. WPIC’s Caribbean instructor, Sue Morris, facilitated the two-day course, at the AHTA training room where participants went through instruction on the nuances of wedding planning, inclusive of tests, group work. They are required to complete a final exam that will be proctored online before they can officially use their designation “WPICC”. On successful completion, they will join a network of over 4900 hospitality and event professionals mainly from Canada, but also including other warm weather destinations such as Bahamas, Barbados, Mexico and Jamaica. The WPIC Alumni is an active membership that allows members to exchange industry information, contacts as well as cross promote their venues and territories.

Admin Manager of the AHTA, Anthea Watkins, confirmed that the training was long overdue and that it was offered in response to the request of the AHTA membership. The next class in Antigua is expected to take place in 2015, but interested persons can attend any classes scheduled in the Caribbean at the AHTA discounted rate. Information on classes are listed on the WPIC website – www.wpic.ca/form

About WPIC

The Wedding Planners Institute of Canada (“WPIC”) is the only in-class Wedding Coordinator’s Certification Institute in Canada. The course consists of group work, in-class lectures and Industry-related guest speakers followed by 2 weeks of home-study. Students are graded based on their in-class work, success on 3 tests and a final exam.

WPIC alumni have opened their own full and part-time businesses, or found employment with Catering Companies, Resorts, Golf and Country Clubs and Bridal salons

Alumni Association

On successful completion of the course students have access to conferences, continued learning and networking through their lifetime membership to the Alumni Association of more than 4900 Certified Wedding Coordinators.

 

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Keeping Afloat in the Wedding Industry (When You Feel Like You Are Drowning)

By: Tracey Manailescu

www.wpic.ca

Photo: Avenue-Photo.com

It is hard to stand out  in the wedding industry whether you are a wedding planner, photographer, designer, cake decorator, venue, wedding salon, tuxedo store, makeup artist, DJ, band, etc.

The same can be argued for any industry though. Just think about real estate agents, stock brokers, lawyers, models, doctors, police, nurses, actors, etc.

No matter what field you are in, there is competition and always someone who knows more, has more experience, and has more talent. Stop worrying about what your competitors are doing all of the time, and do what feels right for you.

Networking, attending conferences, attending open houses to see what new products or services vendors have to offer, spending money on targeted ads (print or online), a professionally made website, upgraded business cards, a booth at a wedding show, sponsoring your services, better SEO presence, etc. can all help get you on the right track.  When you invest in yourself and your company, you can’t help but grow as a person, and as a business owner.

However, if you did all of the above you would run out of time, funds and your sanity very quickly. You just can’t do it all!

www.wpic.ca

What to do?

  • Pick a few things that resonate with you. It needs to be things that are key to making you feel better about yourself, your image, your passion and what your message to the wedding world is clearly all about.
  • Be open to change.
  • Update and upgrade your skills.
  • Be clear and concise with your branding.
  • Target the market that you fit into.
  • Stop feeling guilty.
  • Keep educated and informed.
  • Spend your money wisely.
  • Keep track of your expenses.
  • Attend industry events & conferences that actually relate to what you are in need of learning or reaffirming.
  • Take a step back, and take a deep look into your business from an outside perspective.
  • Survey your couples, industry friends, WPIC alumni, and family. Ask for feedback about what you could have done better, find out what they think that you did (or do well) and make the appropriate changes where you see fit.
  • Keep your personal life and home happy. Stay healthy, join a gym, get walking, eat better. Go shopping for new clothes or shoes, get a new and fresh haircut, play with your kids, go on a weekly or monthly date night with your better half. Learn to do something you have always wanted to do like painting, cooking classes, learn a language, go dancing, etc.  Strive to be happier, and you will be!

www.wpic.ca

On a personal business note:

We, at WPIC have really looked into what our graduates and industry friends are asking for, based on feedback from surveys, and conversations. We  looked long and hard at where our money goes, and where we advertise this year. We have had to say no to some amazing opportunities and experiences, because it just doesn’t fit into our vision. We looked at our Google analytics, read our class surveys,  and made an informed decision about letting some of our staff and ads go that are no longer working for us. Yes, it has left some hard feelings, but in the end, this is what is best for us, and WPIC at this time.

We feel good about our decisions and look forward to seeing some of our ideas take shape and grow.

WPIC Goes to Beautiful Barbados

Tracey Manailescu

Photo by www.Avenue-Photo.ca

www.wpic.ca

www.wpic.ca

Let me start by saying that if we ever win the lottery, I am buying a vacation villa on the West Coast, specifically in Holetown, Barbados. Danielle is going to buy an apartment at The Crane. There. I said it. It is out there in the universe. Now we can move on…

We were in Barbados from May 1st-5th, 2014. Our main purpose was to speak at, and run a booth for WPIC, at the “Forever I Do Expo 2014″. What we got, was so much more. WPIC instructor, Sue Morris, surprised us at the airport and drove us to our hotel. (She then pretty much gave up her entire schedule for the rest of the week and spent time wowing us 24/7.)

We stayed at the Accra Beach Hotel & Spa, which just so happens to be where our next international certification course will be held on June 19th & 20th (yes, that’s a plug). Did I mention that the Banquets & Conferences Coordinator,Janelle Cheeseman, is WPICC?

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Sue then picked us up for dinner and we went to the St. Lawrence Gap, at Apsara Samudra, which features northern Indian & Thai cusine. They can do weddings for up to 100 guests. We had the best table in the house, on it’s own level (one table only) and overlooks the ocean under the stars, and has a chandelier. Thank you so much, Marie for the amazing dinner and your hospitality!

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The next day we met Ms. Cheeseman in our lobby and had a site visit of Accra Beach Hotel & Spa, where I must say, had the best rum punch I have ever tasted (apparently aromatic bitters and cinnamon is the secret).

We were then whisked away on more site visits with Sue Morris to  Sea Breeze Beach Hotel, the Hilton Barbados Resort, The Crane and Bagatelle Great House. (Which all just so happen to have WPIC certified Coordinators on staff). These wedding locations are mind blowing! Each has their own charm and totally different personalities.

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Sea Breeze Beach Hotel

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Photo: www.totallybarbados.com

On Saturday, we were speakers at the Forever I Do Expo 2014. Our topic was “Planning the Perfect Wedding”. We focused on trends for 2014 and the steps to follow when planning your wedding. Of course, we recommended hiring a WPIC certified wedding planner. We have 38 WPIC Alumni in Barbados ;)

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We had a booth to promote the next WPIC certification course, too. Our beautiful booth was designed by Renaissance Designs Inc.

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The most amazing thing we did while in Barbados, was to go zip lining at Aerial Trek. This was exhilarating! We had to zip line across 7 platforms. The staff were very professional. I highly recommend this adventure.

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There was so much that we saw and did, thanks to Sue Morris! We saw from end to end of Barbados. Now I can’t wait to go back and focus on exploring every nook and cranny of it with my family for week or month (or two). I want to swim in the ocean, have drinks on a patio (again), try some more restaurants (we went to some beautiful restaurants all just so happened to overlook the ocean), go to a nightclub and lime (relax.)

 

 

 

Real Wedding at Bagatelle Great House by WPIC Alumni in Barbados

www.wpic.ca

Alicia Wiltshire, WPICC

Alicia Wiltshire, WPICC is the onsite Events Coordinator at Bagatelle Great House in Bagatelle, St.Thomas, Barbados. Danielle and I just had the pleasure of visiting Alicia at her venue for a site visit last week in Barbados. This is one of the most eclectic venues I have ever seen in my life!  There is something for everyone. A Tea Room, a Casino, a Saloon, private dining rooms, patio dining for smaller parties, etc.

Bagatelle Great House is a Historic Plantation House dating back to 1645 and is one of the 10 oldest houses on the island. This majestic property, rich in history, has retained all the charm and character of yesteryear as well as boasting some colourful history.  Bagatelle Great House is an Event Planners Dream Location for hosting events such as Barbados Weddings, Wedding Receptions, Parties and any special Event because of the versatility of the location. Choose from our many beautiful Rooms or Verandahs to host that special event. No mater the size of your Special Event we have a room that would be just right for you. Set on 5 acres of undulating beautifully manicured gardens, this property offers stunning backdrops for your function. Bagatelle boasts a beautiful Gazebo, set on a hill with breath taking views of the West Coast and out to the sea beyond. The garden also features a small woodland area with a bridge over a watercourse which is the perfect spot for those “I Do’s”.

Without further ado, please read on to see what Alicia had to say about a very special couple who she had the pleasure of working with at Bagatelle Great House:
“This couple’s journey down the aisle was very special to the couple and myself, due to the promotion Bagatelle Great House offered in 2013. The promotion encouraged wedding couples to submit a photo of themselves on property at Bagetelle. Facebook fans were invited to vote on their favourite couple.  The winners received a wedding reception including a case of champagne, centerpieces, Venue rental, a DJ, a two tiered cake, Photographer, Limo & a Boudoir Photo Shoot. Mr.& Mrs Reid were the winners as a result of the most votes from an online competition we held at Bagatelle Great House, Bagatelle St. Thomas, Barbados. The Wedding Reception was held on the 15th February 2014 on the Beautiful Sunset deck for 100 guests.

The bride and groom were asked to write of their experience and these are their comments, “Today was a magnificent, wonderful memorable day. Luv it!”

www.wpic.ca

Photo: Daylight Photography

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Photo: Daylight Photography

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Photo: Daylight Photography

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Photo: Daylight Photography

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Photo: Daylight Photography

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Photo: Daylight Photography


Vendors:
Photographer: Daylight Photography
Venue: Bagatelle Great House
Venue Coordinator: Alicia Wiltshire, WPICC
Limousine: Paradise Limousine Services Inc
Wedding Cake: Hazel’s Cakery
Wedding Planner: Shalia’s Weddings  
Couple: Crystal Cox & Jason Reid

Wedding Trends -April WPIC Get Together

By: Tracey Manailescu

Tracey Manailescu

Photo by www.Avenue-Photo.ca

On Wednesday, April 9th, 2014 WPIC held a get together on Wedding Trends for 2014 at the beautiful St. George’s Golf & Country Club.

The entire event was planned and executed by WPIC’s intern, Urszula Matczak. This is no easy task, as one might imagine, and she did it with flair and grace. (Especially considering her target audience and attendees were fifty wedding planners…)

*A special thank you to our WPIC volunteers, Cindy He and Nazreen Faiz, who managed the registration table and the raffle draw.

Some of the highlights of the evening were a strolling fashion show, a trade show to meet and greet all of the vendors who particpated at the event, musical talent by the wonderful harpist Joanna Jordan, and a panel discussion about 2014 wedding trends.

The entire evening was captured on film by Enrique DeCordova Photography.

We had amazing food and service provided by St. George’s Golf & Country Club. Guess what?  The Catering and Events Manager, Jacqueline Lambert, just happens to be WPICC.  Go figure ;)

Some highlights of St. George’s Golf & Country Club:

  • Ample free parking
  • Award winning cuisine fom the Chef and his culinary team
  • Sommelier to suggest wine pairings for your courses
  • A large selection of late night stations
  • Beautiful views of the Award Winning Golf Course and the historic 1920’s Club House is stunning

 

 

www.wpic.ca

www.decordova.ca   Our wonderful volunteers, Cindy and Nazreen

 

 

 

 

Contributing Awesome Vendors:

Venue: St. George’s Golf and Country Club
Photography: Enrique Decordova Photography
Tuxedos: Andrew’s Formals
Wedding Cakes: Le Dolci
Linens & Florals: Susan Murray Luxury Linen and Decor Reatals
Harpist: Joanna Jordan Electric Harpist
Wedding Dresses: She’s So Beautiful Bridal Boutique
Hair & Makeup: Aglow By Joan – Hair And Makeup

Thank you to everyone who participated in the trade show and panel, and thank you to our wonderful WPIC Alumni  who came out to network & learn.

We hope that enjoyed the evening!

WPIC Planner of the Month -Bernadette Sousa

Interviewed by: Tracey Manailescu
WPIC Planner of the Month: Bernadette Sousa of Serendipity & Co. Inc.
Photo: jcpimentel.com

Photo: jcpimentel.com

We are so proud and happy to share Bernadette Sousa’s story with you.  Bernadette is a WPIC graduate and has some incredibly exciting news to share.  She is celebrating her 100th wedding with her company,  Serendipity & Co. Inc.
A huge and heartfelt congratulations to you and your team, Bernadette :)
Most challenging aspect of starting your business?

The most challenging aspect  I had to overcome in starting up my business was the fact that I had been suffering from fibromyalgia for quite some time and was unsure on the toll this business would take on me.  I had been a stay at home mom for about 18 years and starting this  hobby business, balancing out family and clients was definitely going to be a new challenge for me. Thankfully with the help of my awesome assistants and having the flexibility with the hours and days that I work, I have found the way to balance it all.

Bernadette single
When was your moment when you truly felt you made your company successful?
I measure ” success” by my client base and not by profit margin, after all I was about to launch into this business for the passion of it. I also realize that success can come and go, some years you may have many weddings on the books yet the following year not so much. I live by the motto of ” you’re only as good as your last wedding” However, with that being said, there’s been a few key moments where it sinks in that Serendipity & Co really has become a recognizable wedding planning company.  First in January 2013 when two of my weddings were featured in Elegant Wedding Magazine! Last November when I realized that 2014 would be the year I would celebrate 100 weddings and launched my ” Who will be our 100th Bride” contest.  Most recently during a wedding show, while standing at my booth, several Brides-to-be approaching me and asking me if I was Bernadette of Serendipity, followed by the ” oh my god! I have to have you at my wedding!”
 
How many staff do you currently have?
I now have 8 girls on staff. 6 fully trained, 2 interns and 4 out of the 8 are WPIC certified. Ideally I will be working towards having all my assistants  become WPICC!
Best moments/memories from one or more wedding(s)?
I have truly been blessed with so many wonderful memories over the course of the past 7 years. But a few that stand out. The wedding of Sarah and Victor in August 2012. Portuguese Songstress ( as I like to call her) with California boy! Sarah very well known in the Portuguese community with a wedding that would be covered by the Portuguese media  The whole day was pretty much a dream. Despite how many weddings I had already planned or coordinated, I was wowed by the hour. Her special Tribute to her deceased Father. Standing in the middle of the dance floor, holding her mother’s hand while listening to a song she recorded as a little girl with her mother and looking over at each of the 4  projection screens where images of her Father looped. Then dancing with 4 key male figures in her life.  That moment was spectacular!
Another moment where I just felt so proud to be a part of it was when another one of my Bride’s who is a performer, wrote and performed a song to her ailing father as he sat is his wheelchair. The amount of love felt in that room, not a dry eye to be found.
As a whole, every one of my weddings has had an ” unforgettable moment” be it with their vows, their first dance as the Groom serenades his Bride…Speeches…All I can say is I love my job and wouldn’t change anything!
Photo: JulianMoniz.com

Photo: JulianMoniz.com

Please tell us some things you have learned over the years that have helped you grow?
Although my tag line says ” Close your eyes, tell us what you see” I can never say ” I can do a wedding with my eyes closed”! Each and every wedding is a blank canvas. No matter how much experience you have, I look at every wedding as my first. I learn that you can never be too cocky  and that  you are certainly as good as your team, not only with your assistants but with the vendors you network with.
I try very hard to make conferences but with my busy schedule, it is very hard. I look to my ” wedding bibles” , professionals that have been in the business longer than I have to keep me grounded and informed of trends. I also have my mentors within the WPIC alumni and thank God for them as sometimes I send them a ” help” message or email and they are always there to help me out with advise or referrals!
 
Where do you see yourself in the next 5 years?
My new 5 year plan is to celebrate my 200th wedding sometime before 2019 while still rocking my stilettos!
On a serious note, having to deal with a major life crisis last year and suddenly becoming a single Mother, life took quite the turn. The business suffered tremendously and the fate of Serendipity & Co Inc was uncertain. However, Serendipity is like my child. I gave birth to it 7 years ago, I have nurtured it and just like any Mom, you don’t abandon your children.  When in crisis, you just pull up your socks and work harder. Once again, realizing that we were on the brink of coordinating our 100th wedding, I knew that Serendipity & Co’s fate was to continue well into the future, to grow and be stronger than ever before! With a fresh attitude, lots of ambition , a passion for weddings and a fabulous group of assistants, Serendipity & Co looks forward to a fabulous 2014 season and to our 100th wedding on June 28, 2014!